• Frequently Asked Questions

                     QUESTION                         

    ANSWER

    I received my first check and was unsure about one of the deductions that was listed. Can you tell me what BCBS DBL stands for?

    BCBS DBL stands for Blue Cross Blue Shield Double.

     

    You see this because you were double deducted the amount for Blue Cross Blue Shield.

     

    This happens to all new employee because Blue Cross Blue Shield must be paid in advance for the following month.

     

    In this case, you should see BCBS, which represents your payment for August.

    The BCBS DBL is for the September payment.

     

    This catches you up, so next month you will only see BCBS.

    I want to get money automatically deducted out of my check into another account. What will I need to do?

    Please click here for the direct deposit form.

     

    Complete the direct deposit form and scan to Beverly Hay.

    Where can I find forms? Click here for Documents and Forms
    JURY DUTY
    I have been summoned for jury duty to be "on call". I was wondering if I have to serve,  will I still be paid my normal salary as if I were at school those days.
     
    The Hinds County School Board provides leave with pay for employees who serve on juries. Policy CGPH
    You will be paid as normal.
    STATE AND EMPLOYEE HEALTH INSURANCE
    How do I update my address with State of Mississippi State and School Employees' Health Insurance Plan?
     
     
     
     
     
     
     
     
     
     

    Complete address section of a new application for State of Mississippi State and School Employees' Health Insurance Form

    Indicate address change by printing at the top of the form "UPDATE EMPLOYEE ADDRESS"

    Submit the new original form (no copies/fax/scan) to Earl Burke at Central Office.

    The form will be submit by Central Office Benefit Clerk to the Blue Cross and Blue Shield Rep. 
    How do I drop or modify my existing insurance enrollments?
     
     
     
     
     
     
     
     
     
    PLEASE NOTE - Policies enrolled under the cafeteria plan may not be dropped or changed until Open Enrollment unless there is a qualifying event.

    Submit the original form (no copies/fax/scans) to Earl Burke at Central Office.
     
    STATE AND EMPLOYEE HEALTH INSURANCE
    How do I drop someone from State of Mississippi State and School Employees' Health Insurance Plan?
     
     
     
     
     
     
     
     
     

    Complete drop section of a new application for State of Mississippi State and School Employees' Health Insurance Form

    Indicate drop  change by printing at the top of the form "REQUEST  TO  DROP COVERAGE FOR DEPENDENT"

    Submit the new original form (no copies/fax/scan) to Earl Burke at Central Office.

    The form will be submit by Central Office Benefit Clerk to the Blue Cross and Blue Shield Rep. 
    Who should I contact about specific policy information?
     
     
     
     
     
     
     
     
     
     
     
     
    Employees are responsible for knowing the types of coverage they elect, understanding the terms and conditions of those coverages, and being aware of how each coverage is paid.
     
    Business Services personnel are available to assist with provision of general information and forms related to available employee benefits.  All other questions or concerns related to specifice policy terms and conditions should be directed to the policy agent. 
     
    Employees will find a list of coverage contacts by clicking here.
     
    How do I add my newborn child to my health insurance?
     
     
     
     
     
     
    Please be sure that the form is completed and signed before submitting. If the baby has not received his/her social security number write "applied for" in the box.
    How do I add or change my beneficiaries?
     
     
     
    Complete the Unum Provident State of Mississippi Active Employee Enrollment Form/ Change form for Basic Life Insurance as well as PERS form 1B Beneficiary Nomination for the State Retirement Plan.
    How do I apply for permission to donate leave to an employee?
     
     
     
     
     
     
     
     
     
     
     
     
     
     

    Once per year based on employee need, an employee may request on behalf of himself or on behalf of another employee, permission to donate leave.

    Employees should review School Board policy CGPH for a full explanation of the policy and procedures for applying of donation of leave.
     
     
    Submit completed form to Earl Burke for review and verification of available days.
     
    Form will be submitted to Superintendent for final approval and employee will be notified of final donated leave days.
    There is no money being taken out of my pay check for federal or state taxes.  I may have errors or want to modify the number or amount of the deductions I am claiming at the present time.  I believe that more or less taxes should be coming out of my pay.  How or who do I need to contact?
     
     
     
     
     
     
     
     

    In order to modify your federal or state tax deductions please go to one of the links below: 

    2010 Federal Tax Form W-4 (Type-able PDF document)

    2010 Mississippi Employee’s Withholding Form (Print and Complete)

    Once forms are complete, you should submit to Beverly Hay at Central Office.  Questions about how to complete these forms should be directed to your tax professional.

    I have not received a Blue Cross Blue Shield Insurance card (Mississippi State Health Plan Card). How do I contact for help?
     

    The Mississippi State Health Plan Card is issued by Blue Cross Blue Shield of MS.  If an employee has lost or not received their insurance card, they should contact Blue Card Blue Shield of MS customer service at 1-800-709-7881.

    Is the PERS retirement mandatory for all employees & if so do I have to contribute 9% of my pay or can I choose the amount I want to contribute?
     
     
     

    All employees contribute 9% of all gross earnings and the district contributes 12% into a state-backed defined benefit retirement program. Employees cannot select a contribution percentage.  Employees are vested after four years if you entered PERS service prior to July 1, 2007 or eight years of service after this date. Interested employees may read more by clicking here.

    Maybe you can explain the sick days page on my MUNIS. It looks like I used 12.5 days of sick leave on 6/30/10.  I used a few sick days but I should have some left over from other years, I thought!
     
     
     
     
     
    This is how MUNIS handles transferring accrual days from the old year to the new year.

    You will see that on 6/30/2010 that 12.5 days were Used.  On 7/1/2010 the 12.5 days were put back.

    To that 12.5, you got 7 new days on 7/1/2010.

    You now have 19.5 days.

    My Federal Withholding is way too low and my state probably is too. I know that I have to redo the withholding worksheet, but my question is how long will it take for it to change. Any withholding changes take effect the payroll after the forms documenting the change are received in the Business Office.
    Can I take a personal day off before or after a holiday?  What is the penalty for missing a day before or after a holiday?
     
     
     
     
     

    Employees should review School Board Policy – Leave and Absences – CGPH Sub Section Personal Leave
     
    Personal leave shall not be taken on the first day of the school term, the last day of the school term, on a day previous to a holiday or a day after a holiday. In extenuating circumstances, the superintendent may allow such leave but only through prior written permission. By state law families of military personnel leaving for active duty are an exception to this rule. An absence for personal business shall have the prior approval of the program supervisor in writing. Any employee who fails to get prior approval for a personal business day will be docked one day’s pay. 

    The penalty for not adhering to this policy is the loss of a full day’s worth of pay.  Only the Superintendent, not the Principal, can determine extenuating circumstances, and waive the penalty.   

Last Modified on September 2, 2011