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    Purchasing and Procurement

     

    Overview

    The Hinds School School District Purchasing Office is under the auspices of the Business Services Division. It serves many functions besides coordinating orders for the district’s schools and departments. It also serves as the conduit for all district travel forms, coordinates and directs the bid procedures, and processes and maintains all vendor information.

    Purchasing services for all District Departments are directed by the Chief Financial Officer who is authorized by the board as Purchasing Agent to purchase materials and services for the District. School Principals have limited authority to obligate only school activity funds and only with approval of the Chief Financial Officer through automated approval.  Vendors are encouraged to discuss the District's requirements for specific products. Do not ship any materials or provide any services without a purchase order number.

    Minority, Small and Local Business

    Hinds County School District is interested in promoting minority, small and local businesses as an important part of our competitive bid process.  Our purchasing staff will gladly answer any questions on specifications, bid or award procedures, and the purchasing procedure in general.
     
    Please let your business status and locale be known when registering so it can be added to our bid lists.

    Vendor Calling Hours [Monday-Friday 9 AM to 11:30 AM and 1:30 PM to 4 PM.]

    Appointments are necessary and can be made by calling 601.857.7069 Monday-Friday between 8:30 AM and 4 PM.

    If you would like more information about how to be a vendor, please contact us at 601.857.7069.

    Submitting Bids to the District
     
    Bids: It is the District's policy to obtain competitive bids whenever possible. Written bids are the primary means of obtaining prices, and written quotations are solicited when practical. All written bids are due on the date and time specified on the bid form.
     
    Bid List: The Purchasing Office maintains lists of interested and responsible vendors.
     
    Bid Results: After the due date, bid awards are a matter of public record. Abstracts of written bids showing prices and awards are available for your inspection. 
     
    Specifications: Written specifications are used in the bidding process to describe the level of quality required. Unless otherwise specified, all merchandise purchased is new and unused. In addition to the specifications, certain terms and conditions governing purchases are also outlined in the bid form. An award is made to the vendor who meets the specifications, terms and conditions stated , including the delivery requirements, and offers the lowest price.
     
    Questions regarding commodity bid items should be directed to Rosie Griffin, Purchasing and Travel Manager at
    Hinds County School District
    13192 Highway 18, Raymond, MS, 39154
    Phone: 601-857-7069
    Fax: 601-857-8548
    rgriffin@hinds.k12.ms.us

    Purchasing Guidance & Procedures

     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     

Last Modified on January 10, 2017